What to Consider When Renting a Conference Room or Meeting Room

WHAT TO CONSIDER WHEN RENTING A CONFERENCE ROOM OR MEETING ROOM

Whether it is your company presentation, interview, training, or a client pitch, finding the right meeting room or conference room in Dubai is a challenging task. You will be overwhelmed with a myriad of venue options from various office space service providers. Here are a few things you must consider when renting a meeting room in Dubai to make your event successful.

Know Your Audience

When a meeting or any event is scheduled, first estimate how many people would be attending the event. If it is just a client meeting of four or a conference of fifty people, search for the perfect meeting or conference room in Dubai as per your audience volume. Some places are good for small business meetings and a few are great for conferences. Knowing your audience base will help you find the most suitable meeting room in Dubai.

Meeting Room Ambiance

The meeting room ambiance should complement the nature of your meeting. Choose a professional ambiance for client meetings, flexible space with a catering facility for all-day workshops, business-grade equipped rooms for presentations, and spacious halls for international conferences.

Prime Location

Organizing the meeting at a prime location is imperative for easy access to the attendees. If traveling to the venue is consuming the valuable time of your clients, it would be annoying them and may affect your event success rate. Renting a meeting room in Dubai at a prime location is hard to find. However, the office space service providers like The Executive Lounge will help to find the precise meeting room in Dubai.

Amenities

Cross-check the amenities available in the meeting room with the amenities required for your meeting purpose. The meeting rooms must include high-definition TVs, whiteboards, conference phone, printer, Wi-Fi, USB charging, and stationeries that are used mostly during the business meetings.

Rental Costs

Discuss with the provider about the meeting room rental costs while booking the room. Inform them about the estimated time of the meeting and book accordingly. Most of the service providers in Dubai follows the pay-as-you-use model of payment which allows you save money by paying only for the number of hours you booked the room.

Catering Packages

Look for a meeting or conference room in Dubai that offers food and beverages along with the meeting rooms. Meeting that lasts more than an hour or a few hours likely require snacks or meals including the beverages. If the service provider is taking care of the catering needs, you can concentrate more on your discussion or presentation.